DPO as a Service

Outsourced Data Protection Officer service delivers flexible, tailored data protection support, advice and expertise to your organisation

DPO as a Service

General Data Protection Regulation (GDPR) usually requires the controller and/or the processor to designate a data protection officer with a certain expertise on data protection, as well as a good knowledge of the organization’s sector. Because related requirements are not always straightforward and easy to implement in the activities of your business, Octalogik offers DPO services, where our team of legal, privacy and cyber-experts advise and help monitor the compliance level of your organization.

This all-inclusive service fulfils your DPO responsibilities under the 38 and 39 GDPR Articles and it includes:

  • a dedicated DPO as your single point of contact
  • a truly independent DPO with no conflict of interest with other business services
  • an experienced DPO with a proven track record.

With Oktalogik, you get direct and fast access to expert advice and data protection law guidance by outsourcing DPO tasks to an external DPO. Our specialists will help you address the compliance obligations of the GDPR while staying focused on your core business activities. In addition, you are assured of a genuinely independent DPO with no conflict of interest with other business services. Many organizations, find that the DPO responsibilities are a challenge to deliver, given the breadth of knowledge required of data processing and data security operations and the requisite familiarity with the legal aspects of the GDPR.

Our Help

Our clients view us as part of their teams and we are known for our pragmatic, commercial advice. We do not just identify an issue or advise on the law, but we provide practical solutions that suit your specific needs. Through the DPO-as-a-service, Octalogik offers you:

  • information and advice on privacy legislation, guidelines
  • advice on the drafting and updating of procedures and policies
  • support on the completion of DPIAs (data protection impact assessments)
  • cooperation and acting as the contact point for the supervisory authority
  • support on the processes related to data protection (data subject requests,
    personal data breaches, etc.)
  • monitoring of compliance with the regulation and follow-up on existing controls
  • access to a team of DPO experts
  • cost savings in recruitment, employment and retention
  • service that is flexible according to your organization’s needs.

Throughout the service, will take a proactive approach, closely monitoring your organization's broader business ambitions and strategy.

  • Advising & consulting Octalogik informs, trains and advises your organisation and employees on data protection obligations, provides advice on data protection impact assessments, monitors compliance with data protection law, acts as a point of contact for data subjects and supervisory authorities, and must be able to report directly to the highest management level in your organization. With Octalogik, your organization gets a trusted advisor who is able to work with the relevant stakeholders of your organization to provide high-quality and practical advice on the GDPR.
  • GDPR Audit Our experienced consultants have real-life experience in challenging information security management and technical auditing tasks, so in addition to a cost-effective audit, we can support the fixing of the possible findings. We assess the degree of GDPR compliance in your company and will get all the documents you need: procedures, policies, forms, information, as well as reports for both management and Authority.
  • Supporting your compliance For us, GDPR consulting means complex audit processes, complete reports, solution sets and recommendations, implementation of compliance measures plan. After learning more about your data processing activities, we will actively monitor and support your compliance with the GDPR and other data protection regulatory requirements. We will be accessible to individuals, as well as supervisory authorities.
  • Engaging We set up regular, proactive catch-up meetings with you and your key stakeholders to discuss the new data protection initiatives and answer any questions your business functions may have, and any queries or complaints from individuals or supervisory authorities. Also, we schedule periodic reviews with your privacy, legal and IT teams and other privacy staff.
  • Reporting We carry out tasks which draw on a wide skillset, including legal expertise, an understanding of information technology, cybersecurity, business and project management. We deliver a report to the management confirming the work we have undertaken and detailing any change in your level of compliance.

 Even where the GDPR does not explicitly require a DPO appointment, it is highly encouraged to demonstrate compliance as a matter of good practice. For this reasons, Octalogik is offering DPO as a Service, to get practical support for privacy-related matters, tailored to the organization to our clients, through:

 

  • Dedicated Strategic Advice – Strategic advice on the responsible, effective and innovative use of personal data
  • Pivotal Role – Your dedicated advisor plays a pivotal role in fostering a data protection culture
  • Compliance – Facilitates the ability to demonstrate compliance
  • Confidential – A completely confidential service
  • Integrity – Professional integrity at all times.
  • ICO – Your representative with the Information Commissioner’s Office (ICO)
  • Avoids a regulatory conflict of interests with positions within your organization